The internal tools we built and run for a podcast agency
Before Forge built anything for anyone else, we built it for Fame - our own podcast agency. Here is every tool, who it gives time back to, and the real numbers behind it. Prefer it on one page? Read all 13 tools in one write-up.
Client-facing tools: portals, approvals and recording
What Fame's clients and their guests see and use.
Client portal
One login where every client sees their show: episodes, guests, approvals and results.
Asset review and approval tool
Clients watch, comment on and approve every episode and asset in one place, with automatic quality checks first.
Team operations tools: the work behind every episode
What producers, editors and account managers use every day.
Team hub
One home for the whole team: processes, the people directory, profiles and internal forms.
Outreach campaigns
Email sequences from the team's own mailboxes, AI-drafted personal lines, one shared inbox for replies, and a manual LinkedIn queue.
Guest research Chrome extension
Producers save a potential guest from LinkedIn in one click, straight into the client's guest list.
Episode QA guardrails
Watches raw recordings arrive, checks every published episode against what was approved, and alerts the team when something doesn't match.
Audio editing plugins
Plugins for Pro Tools, Reaper, Cubase and Audition that bring client comments, cleanup suggestions and uploads into the editor's own software.
Money tools: timesheets, invoicing, payroll and finance
What keeps people paid on time and the books straight.
Time tracking and timesheets
Weekly timesheets with a minimum that adjusts for holidays and leave, plus a report for managers.
Freelancer and contractor invoicing
Freelancers and contractors submit invoices in the portal, priced from a rate card or a flat monthly amount, and approvals run in order.
Finance automations
Alerts for failed payments and invoices, a billing view from Xero, and a monthly sweep of receipts into Drive.
Payroll records and letters of employment
One place for pay records, letters of employment generated on request, and holiday entitlement.
Data sync tools: health scores, briefs and reports
What pulls scattered information into one place so people can act on it.
Client health score and churn signals
A health score for every client built from real signals, early churn warnings, and a timeline of everything that happened on the account.
Reports and monthly summaries
Reports precomputed so they load instantly, monthly ROI emails, and summaries of client comments.
Want tools like these for your team?
Start with a 2-week ops audit - $2,500 / £2,000, credited to your first month.